Structure of ZIGF

The ZIGF comprises of the Public Forum, with an Advisory Group (known as the Multi-stakeholder Coordinating Team, or MCT) and a Secretariat as the main institutional bodies of the ZIGF.

The Multi-stakeholder Coordinating Team (MCT)

The MCT draws its membership from the following stakeholder groups:

  • Government
  • Private Sector
  • Civil Society
  • Academia
  • Technical Communities

Proposed stakeholder representation on the MCT will be as follows:

Proposed Stakeholder Representation Weighting on the MCT

Item

Stakeholder Group

Percentage Representation

 1

Government

20%

 2

Private Sector

20%

 3

Civil Society

20%

 4

Academia

20%

 5

Technical Communities

20%

 

Composition of each Stakeholder Group Representation

Representation of each stakeholder group will be determined as follows:

  • Representation for government will be drawn from Government Ministries; Regulatory Authorities; Legislature; and Defence, Security and law enforcement agencies.
  • Private sector representation will come from the ICT Industry Groups, Commerce, Manufacturing Industry Groups, banker associations, and SMEs.
  • Civil Society representation will come from Consumer Groups; Representatives of the disabled, youth, women, religious, legal, media, children, rights Groups, etc.
  • Academia representation will come from Scholars and Research Scientists.
  • Technical representation will come from Mobile Network Operators; Fixed Network Operators; Internet Access Providers; Internet Service Providers; Domain Name System (DNS) Managers; and Internet Exchange Point (IXP) Operators.

Structure of the MCT

Each stakeholder group will nominate its representatives to the MCT based on the above stakeholder weighting guidelines. Members of the MCT shall elect a chairperson and a vice chairperson from amongst themselves.

Membership posts are limited to a three (3) year cycle of the ZIGF and can be re-appointed for one extra term.

A member of the MCT who misses three (3) consecutive meetings without an apology shall cease to be a member.

ZIGF Secretariat and the Office of the President and Cabinet (OPC) shall be ex-officio.

The membership number, including the Chair shall not exceed fifteen (15) Members.

The MCT may invite representatives of relevant special interest groups to its meetings as observers.

Working Groups

The MCT shall nominate, from its membership, individuals to serve in the following committees of the MCT:

  • Logistics
  • Capacity Building and Stakeholder Engagement
  • Resource Mobilisation and Finance
  • Management

The MCT chairperson cannot be a member of any working group.

Decision Making Process and Frequency of Meetings

  • There shall be at least one (1) ZIGF meeting convened in one (1) year cycle of the ZIGF. The Chair may call extra-ordinary meetings as may be required.
  • The MCT shall hold at least one meeting every quarter.
  • All decisions shall be reached by consensus. If a consensus cannot be reached, then a formal vote may be held.
  • All voting shall be done by secret ballot. The Chair will also have a casting vote (in the event of a tie).
  • For MCT meetings, 5 MCT members shall constitute a quorum. Quorum is called for on time and the chairman can adjourn the meeting if there is no quorum on time.
  • In the event that the chairperson is not present, the vice-chairperson shall chair the meeting. Where both the chairperson and the vice-chairperson are not present, the present members shall elect a chairperson amongst themselves.

ZIGF Multi-stakeholder Coordinating Team Functions

Functions of the MCT can be summarised as follows:

  • To oversee, facilitate, coordinate and ensure smooth and effective organization, convening and follow up of all activities related to the ZIGF.
  • To promote, encourage and strengthen dialogue and communication between all Internet Stakeholders in Zimbabwe;
  • To explore the mobilization of resources necessary to promote participation in and convening of the ZIGF;
  • To promote awareness of the ZIGF;
  • To prepare, publish and disseminate the proceedings of the ZIGF and maintain good flow of information among all parties;
  • To be the vital link between the ZIGF, SAIGF,  AfIGF, the Global IGF and other relevant regional, continental and international structures;
  • To establish and maintain good working relations with other National IGFs and regional actors;
  • To facilitate participation by Zimbabweans in the Regional, international and Global IGF activities;
  • To review the TOR of the ZIGF Multi-Stakeholder Coordinating Team every two (2) year cycle of the ZIGF and as and when it may be required.
  • Convene ZIGF meetings; and develop and maintain active email lists and website to provide updated ZIGF related information.
  • To set up a dispute resolution mechanism.

ZIGF Secretariat and its Functions

There shall be a secretariat with the following functions:

  • Provide administrative, logistical and organisational support to the ZIGF;
  • Assisting the MCT to develop strategies on sustaining the ZIGF process;
  • Act as a knowledge management hub of the ZIGF experiences, best practices, knowledge, expertise, needs and resources; and
  • Convene ZIGF meetings; and develop and maintain active email lists and website to provide updated ZIGF related information.